InterLogic, a group of companies specializing in consulting and outsourcing of software development, has a team of over 130 employees and independent contractors located in Denmark and Ukraine and customers in various EU countries. It faced a number of organizational and accounting challenges:
keeping track of its project, work, time and travel related expenses and eventually invoicing them to customers
handling HRM and payroll
making paperwork related to working with multiple independent contractors in a cross-border setting
meeting mandatory accounting, legal and tax requirements which are substantially different in both countries
keeping track of its finances and getting consolidated financial report
After switching to Codejig ERP, InterLogic gradually implemented custom management modules to handle these challenges. It kept business processes intact and employees and contractors did not have to spend time to learn how to work with the software or make the same things in a new way – every new module 100% reflected the existing processes. Resulting management software greatly reduced the accounting and management overhead expenses and provided top management with always updated overview of group performance on different levels.
"I would call it a process management framework rather than just ERP or accounting software. Some of the things it allows to do are very impressive and it is amazing how efficient our accounting has become."
Søren Thompsen, Founder
J&L Consulting, a team of professionals providing services in legal, tax and accounting consultancy, approached us to find a suitable solution for handling accounting of about 70 private entrepreneurs which they had as clients. While accounting itself was relatively straightforward, a lot of overhead expenses and problems were caused by the fact that clients were submitting their bank statements late, in different formats and through different channels. The statements were manually re-entered into spreadsheets and then data was copied once again into the 3rd-party software in order to generate xml reports for the tax office. The process was tedious and error-prone.
We took Codejig ERP, removed all the irrelevant for this case functionality and customized the chart of accounts to fit the accounting policy used by J&L. The system was enhanced with a front-end portal for submission of bank statements and automatic processing of different formats supported by the involved banks. The system automatically sends reminders and notifications for all parties to ensure that reporting dates are not missed. Tax reports for all clients are generated by single click and system ensures that all mandatory paperwork is done.
"The system saves us a lot of work. Previously a full-time employee had been engaged in this job during reporting periods and sometimes we had to allocate more people. Now she uses way less time and instead can help her colleagues with other tasks."
Peter Mejer-Rasmussen, CEO
SD Group pursues many activities, such as metal cutting and painting, outdoor advertising, growing plants, housing administration and lease of real estate. As the company is active in different industries simultaneously, an effective business management tool was an absolute must. The management needed to understand how profitable each of the activities was and to keep better track of the expenses.
With Codejig ERP, SD Group satisfied their ambition in handling various on-going projects and activities in a logical and consistent way. Extensive control of sales and purchases processes met and surpassed company’s expectations. Usage of ERP’s profit center feature allowed it to track profitability of each business unit. A number of custom management tools have been developed to reflect specific business processes and expense tracking in each area. As a result, now the books of SD Group are organized, linked to daily operational activities and easy-to-access at any time. The system is used by all employees and top management has a clear overview of cash flow and overall performance.
"Thanks to expertise of Codejig team and versatility of their platform we achieved our management goals unexpectedly fast. It was such a surprise! Our previous attempt to make a centralized management system 2 years ago with 1C software was a disaster. We spent a lot of time and effort and got very little."
Iryna Kamenieva, Head of Kyiv Office